Administrative Assistant Senior

at  TriWest Healthcare Alliance

JOB SUMMARY

Veterans, Reservists, Guardsmen and military family members are encouraged to apply!
Provides administrative support to the Core Leadership Team (CLT) members, including scheduling meetings and maintaining calendars, meeting planning, arranging travel and creating expense reports, maintaining and distributing meeting minutes, handling telephone calls, filing, and developing and maintaining spreadsheets and contact lists. Serves as first-level respondent to phones for CLT members including the President/CEO.

IT’S WHO WE ARE. IT’S WHAT WE DO.

Do you have a passion for serving those who served?

KEY RESPONSIBILITIES

• Assists Core Leadership Team members in the Executive Office suite with administrative support needs, such as answering telephones, calendaring, mail distribution for the CLT members, message handling, general editing, printing of meeting materials, etc.
• Answers telephones for executives/CLT members. Serves as back up to phone line for President/CEO. Responds professionally and appropriately.
• Coordinates phone coverage and ensures professional image to internal and external customers.
• Prepares reports by collective and analyzing information.
• Maintains CLT members’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Staff meetings, takes minutes and plans logistics.
• Coordinates with Human Capital to insure hiring of Executive Members or Consultants, by insuring onboarding needs are met prior to the start date – ordering IT equipment, desk set up, office tours and introducing new team members and scheduling introductory meetings.
• Demonstrates ability to work well in a team environment, by coordinating with other staff in the executive suite and working with others throughout the company.
• Anticipates executive needs while managing day to day workflow and priorities. Prepares packets of materials needed by CLT for correspondence, appointments, meetings, conferences, and other events. Ensure CLT member has meeting materials prior to meetings.
• Establishes and maintains effective relations with members of the management team, TriWest executives, staff and external entities.
• Coordinates lunches as requested, for CLT members and/or executive meetings.
• Schedules and maintains calendars for the CLT members, as requested.
• Coordinates travel arrangements for CLT members, including flights, hotel, and ground transportation. Creates travel expenses.
• Maintains confidentiality of information not publicly disseminated. Ensures that confidential records are safe-guarded in an appropriate manner. Takes steps to ensure release of confidential to others is appropriate.
• Uses PowerPoint, Excel, and Visio to edit CLT presentations and organization charts/process flow charts, as requested by CLT members.
• Performs other duties as assigned.
• Regular and reliable attendance is required.

We’re more than just a health care company. We’re passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes:

• Medical, Dental and Vision Coverage
• Generous paid time off
• 401(k) Retirement Savings Plan (with matching)
• Short-term and long-term disability, basic life, and accidental death and dismemberment insurance
• Tuition reimbursement
• Paid volunteer tim