Administrative Assistant

at  SERVIKA PHILIPPINES INC

QUALIFICATIONS:

• Graduate of 4 years any Business course
• At least 1- 2 years experience as administrative assistant
• Preferably with experience in property management
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task
• Location of Work: San Juan, Metro Manila

1. Answer telephone calls.
2. Direct prospective and current residents, applicants, service professionals, etc. to appropriate
   staff members.
3. Assists in the preparation and filing of various budgets, reports, surveys, and inventories.
4. Collection of dues and assessments and ensures that they are deposited in-tact.
5. Prepares Daily Collection Report.
6. Assists with any legal proceedings instituted by property management.
7. Maintains management of 201 files and office files.
8. Keeps track staff member’s whereabouts, from maintenance worker to Property Manager.
9. Supplements necessary sanctions for violators and/or delinquent accounts.
10. Assists in the planning and conduct of Annual General Membership meeting.
11. Scheduling of use of function room and collection with the users.
12. Handles distribution of SOA.
13. Performs other tasks as deemed necessary by the Property Manager.
    Specific Duties
14. Checks with answering service and distributes messages.
15. Orders necessary supplies.
16. Types and photocopies letters and memos.
17. Maintains office files, including files, personnel files, general files, outdated files, etc.
18. Processes move-ins and move-outs.
19. Updates work order log.
20. Updates complaint log.
21. Assists in preparation turn-over report.
22. Assists in preparation of weekly activity status report.
23. Distributes memos.
    Job Type: Full-time

Benefits:

• Additional leave
• Health insurance
• Promotion to permanent employee

Supplemental Pay:

• 13th month salary
• Overtime pay

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)