Administrative Assistant

at  SGS

Company Description
We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
Job Description

We are seeking a detail-oriented and efficient Administrative Assistant to join our team in Delta, Canada. As an integral part of our organization, you will provide crucial support to ensure smooth office operations and excellent customer service.

• Manage daily communications, including answering phone calls, responding to emails, and greeting visitors
• Process and organize important documents, such as client reports and certificates
• Coordinate accounts payable and shipping of analytical samples
• Maintain office supplies and organize marketing materials for events and trade shows
• Assist with employee onboarding, including coordinating orientations and managing staff schedules
• Provide administrative support for laboratory operations, including registering client jobs and processing reports
• Prepare and distribute weekly key performance indicator (KPI) updates for client jobs
• Coordinate registrations for workshops and follow up as needed
• Work with other administrative assistants, providing training and guidance
• Assist in planning client visits, executive meetings, and employee events
• Maintain the site organizational chart and update it regularly
• Perform other administrative duties as assigned by the supervisor

QUALIFICATIONS

• High school diploma or GED required; Associate Degree in Office Procedures preferred
• Minimum of two years of experience in administrative support; three years of office clerical experience preferred
• Proficiency in Microsoft Office Suite, particularly Word and Excel
• Experience with Oracle or similar database systems is a plus
• Excellent verbal and written communication skills in English
• Strong organizational abilities and attention to detail
• Proven ability to multitask and prioritize effectively in a fast-paced environment
• Basic to intermediate mathematical skills
• Intermediate to advanced reasoning and problem-solving abilities
• Exceptional customer service orientation and interpersonal skills
• Ability to work collaboratively in a team environment
• Flexibility to adapt to changing priorities and deadlines
• Valid driver’s license preferred
• Familiarity with Canadian business practices is beneficial
  Additional Information
  Salary: $21 - $23 per hour

SOME BENEFIT HIGHLIGHTS:

• 80% coverage Health, Dental and Vision
• Paid time off
• RRSP Program Eligibility
  SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.
  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.
  This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.
  Accommodations are available on request for qualified candidates during each stage of the recruitment process.
  Please note that candidates applying for Canadian job openings should be authorized to work in Canada

Please refer the Job description for details