Administrative Assistant

at  Singapore Business Federation

Job Responsibilities

• Provide administrative support
• Coordinate meetings/appointments – liaise with external parties and prepare meeting documents in advance.
• Manage mailing list – send invitations and coordinate RSVPs.
• Maintain office operations, e.g mail, supplies, equipment, and facilities.

1. Support Board Secretariat – SBFF and MigrantWell

• Support board/sub-committees meetings, including scheduling, venue preparation and other logistical tasks.
• Compile meeting agenda and materials in advance.
• Initiate paperwork for appointments, renewals, cessations of directors and related board matters, as assigned.

1. Record Keeping

• Collect and record data and maintain data integrity, specifically SBFF:
• Registry
• Customer Relationship Management
• Measurement & Evaluation

1. Assist with Donor Management

• Maintain donor records in DMS Lite
• Issue TY notes and tax-deductible receipts
• Handle regulatory submissions including donation record submission & updates to the charity portal.

1. Additional administrative duties as the need arises.

Job Requirements

• Diploma or equivalent with 2 years of work experience
• Strong organisational, communication, problem-solving, and multitasking skills, as well as the ability to work effectively both independently and as part of a team.
• Proficient in MS office & Excel

• Provide administrative support
• Coordinate meetings/appointments – liaise with external parties and prepare meeting documents in advance.
• Manage mailing list – send invitations and coordinate RSVPs.
• Maintain office operations, e.g mail, supplies, equipment, and facilities