Administrative Assistant

at  Spacefinish

We are in search of a proactive and detail-focused Administrative Assistant to join our team. In this role, you’ll be the go-to person for keeping our day-to-day operations running smoothly. From managing calendars to handling communications, you’ll ensure that our office functions efficiently and effectively. This role is perfect for someone who thrives on organization and enjoys supporting a busy team.

• Organize and maintain schedules, ensuring that meetings and appointments are well-coordinated.
• Handle all incoming and outgoing communications, including phone calls, emails, and postal mail.
• Prepare, format, and edit documents, reports, and presentations as needed.
• Keep both digital and physical filing systems up to date and well-organized.
• Assist with data entry, manage records, and monitor office supplies to ensure everything is stocked.
• Arrange travel bookings, including flights, accommodation, and transportation logistics.
• Support the planning and coordination of company events and meetings.
• Perform various office duties, such as photocopying, scanning, and faxing documents.
• Welcome and assist visitors, ensuring a positive and professional experience.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Work closely with team members to assist with ongoing projects and administrative tasks.