Administrative Assistant

at  Stantec

DESCRIPTION

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

YOUR CAPABILITIES AND CREDENTIALS

• Excellent research, writing, organizational, and communication skills
• Detail oriented
• Understanding of architecture, building envelope, and construction industry concepts, terms and processes a plus
• Ability to work independently, take initiative, and multi-task to meet deadlines in a fast-paced environment
• Experience working with teams in multiple offices
• Excellent working knowledge of Microsoft Office products with emphasis on Word, Excel, PowerPoint and Outlook
• Experience with SharePoint is a plus
• Confidence in interacting with all levels of management and clients
• Experience within the Architectural/Engineering/Construction industry is a plus

EDUCATION AND EXPERIENCE

Undergraduate degree or equivalent years of experience.
Minimum 5 years of experience in an administrative support role.
Graphic design and/or production experience are a plus.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
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General Administration

• Track & schedule internal and external lunch-and-learns, sales events, etc.
• Support administration activities such as project workload scheduling, quality management, health and safety, equipment ordering, and booking
• Agenda/minute taking
• Coordinate safety, technical training, and social activities
• Format documents related to Expert Opinion Reports
• Litigation Support
• Filing, Records retrieval
• Assist with coordinating letters of assurance
• Support Proposal Coordinators when needed
• Assist Operations Lead and Practice Lead’s as needed

Document Management

• Assist with technical documentation of processes, tools, and reference documents
• Work with the technical development coordinator to post completed documents to SharePoint using assigned metadata
• Support practice leads in the development of new documents and templates and the formatting of existing documents
• Contract Administration including managing change orders, risk, and scope/change management