Administrative Assistant

at  Stefanini Inc

STEFANINI GROUP IS HIRING!

Exciting opportunity awaits, let us help you get started!
Click Apply Now or you may call: 248 936 0653 / email: Rogelio.Agas@stefanini.com for faster processing!
Open to W2 candidates!
We are hiring an Administrative Assistant for a key client of ours in Freeport, Texas. In this role you will assist with the management of computer assignments, radios, document changes, SharePoint files, training scheduling, Success Factor training, and audit preparation for the company. In this job your work hours will be Monday-Thursday in a 4x10 schedule.

Job Responsibilities:

• Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.
• Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.
• Assist with the management of computer assignments, radios, document changes, SharePoint files, training scheduling, Success Factor training, and audit preparation for the company.
• Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.
• Supports department meetings and event functions by reserving and preparing meeting rooms.
• Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.
• Creates security access badges and issues parking permits.
• Multi-tasks and responds to evolving priorities relating to site safety and security
• Maintain a clean and orderly work area.
• Follows site safety rules and promotes their observance in performance of job duties.
• Performs other work-related duties as assigned.
• High School Diploma (minimum), although Associate’s or Bachelor’s is preferred
• 3-5 years of administrative and/or procurement experience
• Must have excellent communication (written and verbal) and customer service skills
• Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines
• Strong time-management and organizational skills
• Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
• Must be able to lift and/or move up to 40 pounds
• Working knowledge of corporate spending reports
• Proficiency in SAP platforms (procurement and maintenance functions)
• Strong data analysis
• Shipping & Receiving and/or mailroom experience highly preferred
• Experience with managing building access control systems preferred
• Vendor management experience desirable
• Experience working in a 5S and safety-conscious environment

Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives.
Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

WHO WE ARE

The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting, company with a global presence. We are CMM Level 5 company

• Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.
• Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.
• Assist with the management of computer assignments, radios, document changes, SharePoint files, training scheduling, Success Factor training, and audit preparation for the company.
• Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.
• Supports department meetings and event functions by reserving and preparing meeting rooms.
• Works with vendors and other third-party service providers to verify completion of site safety requirements and coordinate appropriate access.
• Creates security access badges and issues parking permits.
• Multi-tasks and responds to evolving priorities relating to site safety and security
• Maintain a clean and orderly work area.
• Follows site safety rules and promotes their observance in performance of job duties.
• Performs other work-related duties as assigned.
• High School Diploma (minimum), although Associate’s or Bachelor’s is preferred
• 3-5 years of administrative and/or procurement experience
• Must have excellent communication (written and verbal) and customer service skills
• Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines
• Strong time-management and organizational skills
• Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
• Must be able to lift and/or move up to 40 pounds
• Working knowledge of corporate spending reports
• Proficiency in SAP platforms (procurement and maintenance functions)
• Strong data analysis
• Shipping & Receiving and/or mailroom experience highly preferred
• Experience with managing building access control systems preferred
• Vendor management experience desirable
• Experience working in a 5S and safety-conscious environmen