Administrative Assistant - Temporary Position

at  Intel

JOB DESCRIPTION

Seeking an experienced, organized, highly energetic and action-oriented individual to provide administrative support to the Manufacturing Automation Organization.

You will be responsible for, but not limited to:

• Calendar Management: Organize and manage complex scheduling, optimizing the executives time and planning meetings effectively.
• Travel Coordination: Arrange travel plans and prepare detailed expense reports.
• Event Coordination: Play a critical role in organizing and sometimes leading departmental and quarterly events, as well as recognition programs.
• Office Management: Understand office management procedures and departmental/legal policies, working closely with senior and executive administrative staff as a productive team member.
• Confidentiality: Maintain a high degree of professionalism and confidentiality in all interactions and tasks.

Behavioral traits that we are looking for:

• Interpersonal Skills: Excellent interpersonal skills with a demonstrated ability to maintain confidentiality.
• Organizational Skills: Effective organizational skills to enhance administrative processes.
• Teamwork: Proven ability to build strong relationships within and outside the department to support the organization effectively.
• Problem-Solving: Positive attitude with experience in problem-solving, decision-making, initiative, and independent follow-up.
• Communication: Strong verbal and written communication skills with a customer service orientation.
• Proactive: Recognize potential issues in advance and proactively mitigate them creatively.
• Adaptability: Manage multiple priorities, re-prioritize as necessary, and work comfortably in a fast-paced, dynamic environment.
• Independence: Self-starter who can work with minimal supervision and direction, comfortable with ambiguity.
• Global Team: Assignments may require working within a globally dispersed team.
• Performance: Maintain a high level of performance and composure while managing a large quantity of diverse responsibilities

QUALIFICATIONS

Minimum Qualifications:

• High School diploma with 5+ years of equivalent experience working as an Administrative Assistant.
• 5+ years of experience in organization and/or project management skills.
• 5+ years of experience in standard business software such as MS Office including Outlook, Word, Excel and PowerPoint.
• Upper Intermediate to Advanced English Level.

Preferred Qualifications

• High School diploma with 5+ years of equivalent experience working as a Senior Administrative Assistant.
• Experience scheduling travel through Concur or other related software.
• Global experience.

• Calendar Management: Organize and manage complex scheduling, optimizing the executives time and planning meetings effectively.
• Travel Coordination: Arrange travel plans and prepare detailed expense reports.
• Event Coordination: Play a critical role in organizing and sometimes leading departmental and quarterly events, as well as recognition programs.
• Office Management: Understand office management procedures and departmental/legal policies, working closely with senior and executive administrative staff as a productive team member.
• Confidentiality: Maintain a high degree of professionalism and confidentiality in all interactions and tasks