Administrative Assistant (TFT)
at Waypoint Centre for Mental Health Care
Penetanguishene, ON, Canada -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 20 Jan, 2025 | USD 28 Hourly | 21 Oct, 2024 | 3 year(s) or above | Models,Database,Software,Secondary Education | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
NUMBER
1
The Director of Research & Academics is currently seeking a temporary full-time Administrative Assistant. The purpose of the position is to provide administrative support/services to Waypoint Research Institute including organizing information, maintaining budgets and managing schedules.
KEY ACCOUNTABILITIES:
- Organize the activities and schedule of the Director and Manager using independent judgment, discretion and tact to balance competing demands on time.
- Organize and coordinate internal and external committee meetings, including preparation of meeting agendas, coordinating meeting logistics, communicating with meeting attendees and guests and taking detailed meeting minutes.
- Provide exceptional customer service when communicating and collaborating with internal stakeholders, community partners, clients and families.
- Collect and collate information to compose correspondence and/or create reports, presentations, spreadsheets, or other graphics using various software applications (including Microsoft Office Suite, Canva etc).
- Provide administrative support, including meeting coordination and support, to all members of the team.
- Participate in leadership projects, work groups, and committees.
- Support the budget and procurement process through data entry, invoicing, identifying variances, and other duties related to budget.
- Work collaboratively with Financial Services in the preparation of payroll and attendance related records.
- Maintain electronic filing system using corporate filing structure and maintain and organize file sharing on SharePoint.
- Work collaboratively with all Waypoint services.
REQUIREMENTS/QUALIFICATIONS:
- Post-secondary education in an office administrative program preferred
- Three to five years recent related administrative experience in a fast paced office environment, preferably in a hospital setting
- Experience with advanced budgetary practices and process
- Proven advanced level computer software experience including proficiency in Microsoft suite of products and database software
- Experience working with and maintaining confidential information
- Demonstrated analytical & math skills
- Proven ability to take and process minutes of assigned committees/meetings and associated responsibilities
- Proven advanced communication, organizational & interpersonal skills
- Proven ability to adapt readily to change
- Results oriented work ethic to work independently and undertake tasks needed to accomplish work objectives and deliver quality, consistent and timely results
- Models and promotes core ethical practice, Waypoint Values, and reflects an optimistic and positive attitude
- Preference for proficiency in French/English language skills
Responsibilities:
Please refer the Job description for details
REQUIREMENT SUMMARY
Min:3.0Max:5.0 year(s)
Education Management
HR / Administration / IR
Administration
Diploma
An office administrative program preferred
Proficient
1
Penetanguishene, ON, Canada