Administrative Assistant

at  The District Municipality of Muskoka

The District Municipality of Muskoka is currently recruiting for a
Administrative Assistant
Posting Date: Wednesday, January 22, 2025
Closing Date: Wednesday, February 5, 2025 @ 12:00 NOON
Starting Rate: $62,016 annually
Salary Range: $62,016 - $72,550 annually
Hours of Work: 37.5 hours per week
Classification: Non-union
Status: Permanent full-time

• Provide administrative support to departmental leaders, including confidential correspondence and reports,

briefing notes, scheduling, travel and meeting arrangements, report review and editing.

• Act as the primary point of contact for internal and external communications, handling inquiries and

directing them to appropriate personnel.

• Communicate and act as a liaison with other departments, members of Council or other committees, area

municipalities, provincial and federal ministries, and other related organizations, and members of the

public.

• Research, compile data, and initiate preliminary Committee and Council reports, correspondence, policies

and procedures for the department Commissioner and other departmental leaders.

• Proofread and edit reports, correspondence, and presentations to ensure accuracy and adherence to

municipal policies, procedures, and standards.

• As part of District Council governance, prepare, review, distribute and coordinate meeting agendas and

minutes including meetings of the relevant Standing Committees, special purpose committees,

departmental meetings, and meetings with the Area Municipalities.

• On behalf of departmental leadership, arrange meetings with internal teams, external stakeholders and

partners, and staff of other levels of government.

• Support the Commissioner and other department leaders with coordination of off-site meetings, agencies

/board meetings, and/or departmental meetings, which could include coordinating venues, presentations

and speakers, compiling feedback, and following up on action items.

• Act as the departmental Records Coordinator to develop and maintain departmental record keeping

systems including electronic files, scanning, records retention, financial, personnel and other confidential

files. Provide direction to divisions as required for divisional record keeping.

• Assist in coordination and implementation of departmental administration projects and initiatives, such as

annual budget preparation, staff/committee meetings, department specific taskforces and planning tables.

• Review operating practices / procedures to identify opportunities for improvements in workflow.
• Participate in corporate special projects and events, such as development of strategic priorities, media

events, ministry delegations, conferences, and workshops.

• Assist in the development and maintenance of the District’s internal and external websites.