Administrative Assistant to Director of Operations

at  National Polytechnic College

Job description

EXECUTIVE ASSISTANT SKILLS AND QUALIFICATIONS

• Excellent written and verbal communication skills a must
• Associate degree preferred
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills

ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT REGARDLESS OF AGE, RACE, COLOR, SEX, GENDER, RELIGION, NATIONAL ORIGIN, PHYSICAL OR MENTAL DISABILITY, CITIZENSHIP, OR ANY OTHER CLASSES RECOGNIZED BY STATE OR LOCAL LAW OR ANY OTHER CHARACTERISTIC PROTECTED UNDER APPLICABLE FEDERAL, STATE OR LOCAL LAW. WE ARE A DRUG FREE WORKPLACE.

Job Type: Full-time
Pay: $20.00 - $22.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday

Work Location: In perso

• Manage scheduling for Director of Operations (DOO)
• Draft, review and send communications on behalf of Director of Operations
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive as needed.
• Prioritize emails and respond when necessary
• Research and prepare compliance documentation for post-secondary schools.
• Updating official school documentation, school catalog and maintain documentation as needed
• Assist in preparing audits, employee evaluations, annual reports and state and federal audits as needed.
• Coordinate travel accommodations and reimbursement documents as needed
• Maintain various records and documents for DOO