Administrative Assistant to Oxford Vaccine Group

at  University of Oxford

ABOUT THE DEPARTMENT

The Department of Paediatrics encourages staff to develop their skills by offering all staff ten paid days of professional development each year. The department also has a departmental policy where staff can apply for funding or additional days for training courses to support their professional development. We also offer financial assistance of up to 20% for visa renewal fees.
Please visit our website to find out more about the Department.
Please be aware, the University has introduced a pensionable Oxford University Weighting of £1,500 a year (pro rata) for all staff on grades 1–10 of the main salary and grading structure which will be implemented in the September 2024 payroll and backdated to 1 August 2024. Please follow the link here for further information on the outcomes of the recent Pay & Conditions review.

ABOUT YOU

We are looking for an administrative professional or quick-learning, self-motivated early career individual who enjoys working as part of a team. You will be trustworthy, dependable, confident using your own initiative and have the ability to work well with people at different levels of seniority. Demonstratable excellent communication, IT and organisational skills are essential, as well as experience in an office environment.

APPLICATION PROCESS

You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement.
To discuss the post in more detail, please contact Georgina Bishop, using the contact details below.
Only applications received before 12.00 midday on Wednesday 7 August 2024 will be considered. Interviews will be held as soon as possible thereafter, provisionally the w/c 19 August 2024

The Oxford Vaccine Group (OVG) is a leading clinical research group, led by Professor Sir Andrew Pollard. OVG is part of the Department of Paediatrics and conduct studies into new and improved vaccines for adults and children. We are currently seeking an enthusiastic Administrative Assistant to work closely with our PA team to support the world-leading research and day-to-day smooth running of OVG. The post-holder will be part of a dynamic team, with opportunities to gain experience in a wide range of administrative tasks and projects.
Key duties of the role include booking and rearranging meetings, assisting with events, leading on administrative duties for the staff induction and leavers programmes, preparing paperwork on behalf of colleagues, making travel arrangements, occasionally supporting reception duties in the absence of the receptionist, and general office administration.
This is a full-time fixed-term appointment for 1 year, with the potential for extension. Please note, whilst we endeavour to support flexible working, this is expected to be an in-office role due to the requirements of the post. Remote working is discretionary dependent on workload and in-person requirements.
This is a readvertisement. Previous applicants need not reapply.