Administrative Assistant

at  Toronto and Region Conservation Authority TRCA

POSITION DETAILS:

Current Rate of Pay: Min = $31.89/hr, Max = $36.96/hr
Employment type: Temporary Contract
Duration of employment: 15 months
Hours of work: 35 hrs/week
Work location: Head Office
Division: CEO’s Office
Business unit: Government and Community Relations
Travel: 5%
Remote Work: Hybrid

• Provides administrative support to Senior Managers which includes but is not limited to, minute taking, memo/documentation creation, committee support, photocopying, presentation and report development and maintaining an effective filing system
• Ensures the timely processing of accounts payable invoices, purchase orders, cheque requisitions, distribution of payments and the maintaining of program budgets and financial records
• Provide procurement support to teams
• On an ongoing basis, ensures team materials and documentation, including TRCA’s intranet and internet site, are up to date and reflective of current staffing, programming, and operations
• Supports and interacts with multi-stakeholder advisory committee members
• Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
• Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
• Schedules and organizes meetings
• Orders and maintains supplies, office equipment, publications, safety materials etc. for their designated team/division
• Provides reception relief and support
• Provides operational support with respect to Office Services, including ingoing/outgoing of mail/delivery/courier services