Administrative Assistant

at  Toronto and Region Conservation Authority TRCA

Concord, ON, Canada -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate24 Jan, 2025USD 31 Hourly25 Oct, 20242 year(s) or aboveProject Support,Sharepoint,Organization Skills,Courtesy,Webex,CompletionNoNo
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Description:

POSITION DETAILS:

Current Rate of Pay: Min = $31.89/hr, Max = $36.96/hr
Employment type: Temporary Contract
Duration of employment: 15 months
Hours of work: 35 hrs/week
Work location: Head Office
Division: CEO’s Office
Business unit: Government and Community Relations
Travel: 5%
Remote Work: Hybrid

Responsibilities:

  • Provides administrative support to Senior Managers which includes but is not limited to, minute taking, memo/documentation creation, committee support, photocopying, presentation and report development and maintaining an effective filing system
  • Ensures the timely processing of accounts payable invoices, purchase orders, cheque requisitions, distribution of payments and the maintaining of program budgets and financial records
  • Provide procurement support to teams
  • On an ongoing basis, ensures team materials and documentation, including TRCA’s intranet and internet site, are up to date and reflective of current staffing, programming, and operations
  • Supports and interacts with multi-stakeholder advisory committee members
  • Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
  • Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
  • Schedules and organizes meetings
  • Orders and maintains supplies, office equipment, publications, safety materials etc. for their designated team/division
  • Provides reception relief and support
  • Provides operational support with respect to Office Services, including ingoing/outgoing of mail/delivery/courier services


REQUIREMENT SUMMARY

Min:2.0Max:7.0 year(s)

Human Resources/HR

HR / Administration / IR

HR

Diploma

Business Administration, Administration, Business

Proficient

1

Concord, ON, Canada