Administrative Assistant

at  Toronto Transit Commission

JOB INFORMATION

Requisition ID: 10211
Number of Vacancies: 1
Department: Light Rail Transit Operations Department (20000060) - Light Rail Transit Operations-Department (30000397)
Salary Information: $73,382.40 - $91,728.00
Pay Scale Group: 7SA
Employment Type: Regular
Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day
Posted On: October 16, 2024
Last Day to Apply: October 22, 2024
Reports to: Head, LRT Operations Department
The Toronto Transit Commission (TTC), North America’s third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.

WHAT SKILLS DO YOU BRING?

• Must be proficient in the use of a personal computer and software applications within MS Office Suite (ie. Outlook, Word, Excel, Power Point, Access, Teams), SharePoint and VISIO
• Must possess sound judgement; excellent organizational, interpersonal, oral and written communication skills.

WHAT QUALIFICATIONS DO YOU BRING?

• Requires knowledge of business administration concepts and practices combined with a sound knowledge of modern office methods, procedures, practices and equipment as well as research methods and techniques.
• Post-secondary office administration education or the equivalent combined with several years of progressively senior experience in an office administrative capacity.
• Experience within the transit industry is an asset.
• Requires experience providing senior management with administrative responsibilities.

Reporting to the Head, Light Rail Operations the incumbent is responsible for providing administrative support such as planning and coordinating the daily activities of the Head’s Office, maintaining follow up system and monitoring priorities for the Light Rail Operations Department in an efficient and effective manner. The incumbent coordinates the preparation of responses to internal and external communication requests; researches information and reports; carries out special assignments as directed; maintains a central filing system and provides assistance with budget preparation and advice regarding office procedures and corporate policies. Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment and helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies. Participates in the TTC Customer Service Ambassador Program.