Administrative Assistant

at  Torres Martinez Desert Cahuilla Indians

NOTICE OF DRUG FREE WORKPLACE ACT REQUIREMENTS:

The Torres Martinez Desert Cahuilla Indians are required to implement the Drug Free Workplace Act of 1988 (41 U.S.C. §741 ). As such, it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees that are reasonably suspected of violating this Act may be subject to drug testing as a condition of employment. A drug screening test will be given to all applicants prior to employment.

ESSENTIAL GOVERNMENT FUNCTIONS:

All work performed under this job classification is in support of essential governmental functions of the Torres Martinez Desert Cahuilla Indians .
Job Description Subject to Chang

FOR POSTING PURPOSES ONLY

JOB TITLE: Administrative Assistant
DEPARTMENT: Emergency Response Management
FLSA STATUS: Non-Exempt
Salary: $22.25 per hour non-negotiable
SUMMARY : Under the direction of the assigned supervisor this position will primarily be responsible for facilitating efficient operations of the assigned department by performing a variety of clerical and administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Including but not limited to the following duties and responsibilities.

• Answers, transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents
• Prepares written summaries of data
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors
• Prepares agendas and schedules for meetings

• Records and distributes minutes or other records for meetingsMaintains a system for recording expenses and the use of fund

OTHER DUTIES:

• Attend meetings
• Attend mandatory trainings
• Travel as required to perform dutiesPerform related duties as assigned
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  QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hearing and speaking to exchange information and make presentations
• Prolonged periods siting at a desk and working on a computer
• Dexterity of hands and fingers to operate a computer keyboard.
• Seeing to read a variety of materials
• Sitting walking and standing for extended periods of time
• Bending at the waist, kneeling, and crouchingLifting up to 15 pound

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Driving a vehicle if required
• Indoor office environment
• Outdoor activityDealing with difficult peopl