ADMINISTRATIVE ASSISTANT

at  Union League Boys and Girls Club

Description:
Position Summary:
The Administrative Assistant is responsible for providing secretarial, clerical and administrative support in order to ensure that the Club One services are provided in an effective and efficient manner.

SKILLS

? Effective verbal and listening communications skills
? Analytical and problem solving skills
? Decision making skills
? Computer skills including the ability to work with Microsoft Excel and Microsoft Word programs at a highly proficient level
? Stress management skills
? Time management skills
Requirements:
Education:
Employees need to be 18 or older and be enrolled in college or have some college courses.
Experience:
Must have previous experience working as a receptionist in a fast paced environment

DESIRED QUALIFICATIONS

? Be honest, trustworthy, respectful, and flexible
? Demonstrate sound work ethics
? Good character, integrity and adaptability
? Enthusiasm, good judgment, patience and self-control
? Positive example for youth and co-workers in appearance, attitude and behavior
? Must participate in required trainings by the Club, County, State, and/or funders

OTHER REQUIREMENTS:

? Must be bilingual (English and Spanish)
? Be enrolled in college or have some college credits
? Must be able to pass a criminal background check and drug test
? Must attend all staff meetings
? Be able to maintain high level of energy
? Be adaptable and be flexible to change
? Assume other responsibilities as assigned by supervisor
? Must have knowledge of Microsoft offic

? Provide office support services in order to ensure efficiency and effectiveness within the Club One site.
? Receive, direct and relay telephone messages and fax messages
? Transfer call to the appropriate offices and take adequate messages when required
? Able to answer all incoming calls and handle caller’s inquiries
? Ensure that Club One members are signed in when they come in, and signed out when picked up
? Direct the Club One members and the general public to the appropriate staff member
? Pick up and deliver the mail
? Maintain the general filing system and file all correspondence
? Respond to public inquiries
? Provide word-processing and secretarial support

? Other possible responsibilities pertaining to the club include, but are not limited to:

• Data entry
• Member supervision
• Chaperone
• Other duties as assigned