Administrative Assistant

at  VERO BIOTECH INC

The Administrative Assistant is responsible for organizing all the administrative activities of the CTO that facilitate the smooth running of Vero Biotech.

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
• Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes.
• Prepares daily mail for CTO.
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
• Coordinates CTOs calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Meets and greets visitors in a courteous and professional manner.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Attends meetings and other functions as needed.
• Prepares work agreements and proposals and maintains appropriate records and files.
• Create and update records, ensuring accuracy and validity of the information.
• Coordinate and schedule appointments and meetings
• Perform other administrative support tasks, including updating and sorting files, drafting, proofreading correspondence, and conducting research. Assists with special projects as assigned.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Performs other related duties as assigned by management.
• High school diploma required; associate degree preferred.
• 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role
• Demonstrated ability to read, write, and speak English.
• Excellent organizational and time management skills, ability to prioritize, and comfortable working independently.
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation.
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills.
• Strong attention to detail to ensure tasks are completed thoroughly and correctly.
• Proficient computer skills and ability to operate general office equipment.
• Proficient in Microsoft Office
• Able to contribute positively as part of a team, helping with various tasks as required.
• Analytical abilities and aptitude in problem-solving

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls.
• Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes.
• Prepares daily mail for CTO.
• Composes, types, and distributes professional correspondence and memoranda, E-mails and faxes, using individual initiative and as assigned.
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records.
• Coordinates CTOs calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Meets and greets visitors in a courteous and professional manner.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Attends meetings and other functions as needed.
• Prepares work agreements and proposals and maintains appropriate records and files.
• Create and update records, ensuring accuracy and validity of the information.
• Coordinate and schedule appointments and meetings
• Perform other administrative support tasks, including updating and sorting files, drafting, proofreading correspondence, and conducting research. Assists with special projects as assigned.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Performs other related duties as assigned by management.
• High school diploma required; associate degree preferred.
• 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role
• Demonstrated ability to read, write, and speak English.
• Excellent organizational and time management skills, ability to prioritize, and comfortable working independently.
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation.
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills.
• Strong attention to detail to ensure tasks are completed thoroughly and correctly.
• Proficient computer skills and ability to operate general office equipment.
• Proficient in Microsoft Office
• Able to contribute positively as part of a team, helping with various tasks as required.
• Analytical abilities and aptitude in problem-solvin