Administrative Assistant

at  Vista Global

Overview:
Vista is leading the change in private aviation, providing customers with the most advanced flying services and the very best value, anytime, anywhere around the world. We are the world’s leading private aviation group that is experiencing tremendous growth following landmark acquisitions and unprecedented demand from existing and new Members.
The Administrative Assistant is responsible for various administrative duties in support of multiple departments in the NYC office. This role will join the team that serves as the primary contacts and friendly faces of the NYC Office as they greet and assist employees and visitors. This role reports to the Executive Assistant and works full time at the front desk.

Responsibilities:

• Assisting visitors upon entry and exit of the building.
• Maintaining proper upkeep and cleanliness of the Café, breakrooms, and conference rooms.
• Maintaining the ordering, storage, inventory and distribution of office supplies and food/drink items.
• Conference room management and meeting set up.
• Assisting several departments with running daily reports or completing small tasks as needed.
• Complete expense reports monthly.
• Management of office mail and packages including shipping, receiving and distribution.
• Maintaining overall facility cleanliness and sanitation.
• Assisting with office events as needed.
• Miscellaneous company errands and other duties as assigned.

Required Skills and Experience:

• At least 1 year of administrative experience required preferably in a corporate office environment or similar.
• Superior interpersonal, written, and verbal communication skills required. Proficiency in Microsoft Office.
• Ability to work well with different levels of employees and departments.
• Highly organized and able to multi-task and prioritize effectively. High energy and friendly demeanor.
• Ability to lift up to 15 pounds.

This role is paying $65,000 per year

• Assisting visitors upon entry and exit of the building.
• Maintaining proper upkeep and cleanliness of the Café, breakrooms, and conference rooms.
• Maintaining the ordering, storage, inventory and distribution of office supplies and food/drink items.
• Conference room management and meeting set up.
• Assisting several departments with running daily reports or completing small tasks as needed.
• Complete expense reports monthly.
• Management of office mail and packages including shipping, receiving and distribution.
• Maintaining overall facility cleanliness and sanitation.
• Assisting with office events as needed.
• Miscellaneous company errands and other duties as assigned