Administrative Assistant

at  Wellspring Lutheran Services

Description
Hello! Thank you for your interest in joining the Wellspring team as an Administrative Assistant with the Family Reunification Program. As a statewide nonprofit serving seniors, families and children in need of support, we take a whole-person approach to our organization and delivery of our services — because we believe we must find the strengths in people and build on these for lasting change to occur.

As a Administrative Assistant, you will:

• Type, proofread, copy, and submit reports and other documents.
• Enter client and program information into spreadsheets and databases within established timeframes.
• Obtain, document, and submit required client information.
• Maintain client files and adhere to file closure protocols.
• Answer phones, screen calls, take messages, open and distribute mail.
• Monitor, maintain, requisition or order office supplies according to established procedures.
• Take and transcribe minutes from team meetings as assigned.
• Maintain and balance petty cash fund.
• Serve as receptionist – welcoming clients and guests, seating them in waiting room as required.
• Maintain appointment schedule, set appointments with clients, taking fees, giving receipts as required for the program.
• Assist and train other program secretaries as requested/assigned.
• Assist management staff in preparation (room set up, food and beverages, clean up) when meetings or trainings occur in the program office.