Administrative Assistant

at  Yale University

REQUIRED EDUCATION AND EXPERIENCE

Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate’s degree; or an equivalent combination of experience and education.

REQUIRED SKILL/ABILITY 1:

Strong written and oral communication to multiple audiences. A cover letter is required with the application.

REQUIRED SKILL/ABILITY 2:

Prior project and event management experience. Ability to balance competing priorities while attending to detail.

REQUIRED SKILL/ABILITY 3:

Intermediate to advanced skills in Word and Excel. Strong technology skills and ability to learn new systems quickly.

REQUIRED SKILL/ABILITY 4:

Ability to work in a team environment while demonstrating respect and responsiveness in a diverse community.

REQUIRED SKILL/ABILITY 5:

Demonstrated interest in education, student life, and/or equity.

PREFERRED EDUCATION, EXPERIENCE AND SKILLS:

Bachelor’s degree with at least four years of related work experience. Prior experience working with faculty and students in an academic environment preferred. Prior experience with software program Workday an advantage.

BACKGROUND CHECK REQUIREMENTS

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

POSTING DISCLAIMER

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.