Administrative Assistant - Yas American Academy

at  Aldar Academies

Aldar Education are seeking an outstanding Administrative Assistant for Yas American Academy in Abu Dhabi commencing immediately.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.
The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

MINIMUM QUALIFICATIONS :

• High School Certificate or bachelor’s degree
• Proficient in operating PC, Facsimile, Photocopier, Telex and various office machines, including working knowledge of prevailing popular application software and spreadsheets.
• Good Communication Skills

MINIMUM EXPERIENCE:

• At least two-year experience in School field

JOB SPECIFIC KNOWLEDGE & SKILLS :

• Fluent English communication skills, written and oral.
• Arabic speaker is preferable.
• Strong interpersonal skills to aid in daily contact with parents in a diverse multi-cultural environment.
• Excellent office management skills

WHAT WE OFFER:

Aldar Education is a family of world-class, child centered, and innovative schools based in the UAE. We educate over 34,000 students across our group of owned and managed schools and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders. We offer an attractive remuneration package including medical cover, flights, housing, and free child school places. Our future-focused learning model includes both students and staff so we place a special emphasis on professional development, coaching and training.
Successful candidates will have access to a wide network of professionals and opportunities to both lead and contribute to training others as well as developing themselves.
Aldar Education is keen to hear from like-minded, forward thinking school leaders who would welcome the challenges and opportunities that we have to offer.
This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

MAIN DUTIES :

• Attend all administration team meetings
• Typing and branding of official documents and letters for parents
• Receiving, directing and responding to emails of behalf of the Leadership Team as appropriate
• Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder’s responsibility
• Link to Aldar HQ for all related issues/tasks

SPECIFIC DUTIES:

• Design new documents, where necessary, to improve school effectiveness
• Attend any training deemed necessary in relation to the role of Admin Support
• Support school staff on any other requirements
• Maintaining up to date records for all students on engage
• Mail merge letters to provide a more personalised service for parents and attached to DMS system
• Responsible for all communications to parents including Homework, Educational visits and invitations to events
• Ensure all fire registers are up to date and accurate for the School
• Process any student leavers forms for whole school, update Engage and forward to Admissions
• Responsible for arranging the cover of teachers in times of absence