Administrative Assistant

at  York Metal Products

DESCRIPTION:

York Metal Products is looking for a highly motivated, organized and detail oriented Administrative Assistant to manage our front desk reception and provide administrative support to the Production Control and Logistics (PCL) Team. The Administrative Assistant is the first point of contact for Vendors, Subcontractors, Customers and other visitors at our facility. The Administrative Assistant is responsible for the coordination of front-desk activities, including greeting all visitors, instructing visitor sign in, answering/re-directing phone calls, receiving letter mail/parcels and distributing correspondence to the appropriate parties. In addition to receptionist duties, the Administrative Assistant will support the PCL Department through the generation of Production documentation (ie. Work Orders, Barcode Labels), filing system maintenance and essential production / shipment data entry tasks. Ultimately, the goal of the Administrative Assistant is to provide professional and efficient administrative support services under the guidance of the PCL Team Lead.

QUALIFICATIONS

• Minimum 2 years work-related office administration experience, preferably in a manufacturing environment.
• Sound background in business administrative practices.
• Excellent communication skills both written and verbal.
• Strong interpersonal skills required to build and maintain relationships.
• Effective use of problem-solving and decision-making skills
• Ability to deal with multiple tasks and changing priorities.
• Exhibits professionalism and a positive attitude.
• Keen attention to detail is required.
• Excellent computer skills: MS Office, Word, Excel, Google Sheets, ERP System software. Computer literacy is key for this position.
  Job Types: Full-time, Permanent
  Pay: $18.00-$21.00 per hour
  Expected hours: No less than 40 per week

Additional pay:

• Overtime pay

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Overtime
• Weekends as needed

Ability to commute/relocate:

• Concord, ON L4K 2G5: reliably commute or plan to relocate before starting work (preferred)

Work Location: In perso

• Respectfully greet visitors by assigning them a visitors pass, connecting them with their point of contact/host at our facility and ensuring they sign in/out of the building.
• Answer and re-direct phone calls to the appropriate extension, taking messages as required.
• Receive letter mail/parcels and distribute mail to the applicable parties.
• Unbox office supplies and store in Stationary Cabinet/Supply Shelf.
• Assist in Order Entry of Customer Purchase Orders as required.
• Generate Production documentation such as Work Orders and Barcode Labels.
• Reconcile production runs in Lot Tracking Database and input Material Utilization data. Notify PCL Team of any Work Order discrepancies.
• Verify and reconcile automotive shipments.
• Close all completed Jobs in ERP system.
• Continuously audit active Job Card file and archive completed/closed Job Cards on a weekly basis, maintaining an accurate filing system.