Administrative Associate 2

at  Stanford University

The Stanford Center for Biomedical Informatics Research in the School of Medicine is home to world-class scientists and trainees developing cutting-edge ways to acquire, represent, process, and manage knowledge and data related to health, health care, and the biomedical sciences. We recognize and value the importance of diversity in fostering an environment of excellence. We believe that a diverse team enhances creativity, innovation, and overall success, and we welcome applications from candidates who share our commitment to these principles.
We are seeking an Administrative Associate who can work under minimal supervision. The successful candidate will be an integral member of the administrative team and will provide support to the Division faculty and staff in a highly dynamic environment.

DESIRED QUALIFICATIONS:

• University experience a plus.

EDUCATION & EXPERIENCE (REQUIRED):

• High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

DUTIES INCLUDE:

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.

STANFORD UNIVERSITY PROVIDES PAY RANGES REPRESENTING ITS GOOD FAITH ESTIMATE OF WHAT THE UNIVERSITY REASONABLY EXPECTS TO PAY FOR A POSITION. THE PAY OFFERED TO A SELECTED CANDIDATE WILL BE DETERMINED BASED ON FACTORS SUCH AS (BUT NOT LIMITED TO) THE SCOPE AND RESPONSIBILITIES OF THE POSITION, THE QUALIFICATIONS OF THE SELECTED CANDIDATE, DEPARTMENTAL BUDGET AVAILABILITY, INTERNAL EQUITY, GEOGRAPHIC LOCATION AND EXTERNAL MARKET PAY FOR COMPARABLE JOBS.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.