Administrative Associate

at  Monarch House

The Administrator Associate will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively listening and asking questions to ensure calls and inquiries can be directed to the appropriate person, the Administrator Associate /Administrative Assistant ensures excellence in customer service and timely response.
The Administrator Associate /Administrative Assistant also provides administrative support to the local Home Health team by executing administrative processes and tasks.
Location: Calgary (center-based)
Schedule: Monday to Friday at 2PM - 6PM

Take an inside look at what you will do each day

• Utilize effective and courteous communication skills to answer the phone, greet visitors, respond to questions and collect information to direct inquiries
• Manage multiple phone lines, emails, and general inquiries, effectively prioritize requests
• Participate in administrative projects, create client/employee files, maintain staff/client records and filing.
• Maintain operation of photocopier, stocking of supplies, scanning, copying and filing of documents.
• Organize, prepare, mail/email and collect client and employee communications or documents.
• Open and disperse emails and incoming mail. Manage outgoing mail and couriers.
• Support the organization and preparation of staff meetings, orientations and/or other functions.
• Maintain office staff lists, staff duties lists, bulletin boards, kitchen, general office entrance areas, etc. as applicable
• Manage schedule adjustments and communicate changes to all associated parties in a timely fashion
• Support with invoice submission to government funders

• Utilize effective and courteous communication skills to answer the phone, greet visitors, respond to questions and collect information to direct inquiries
• Manage multiple phone lines, emails, and general inquiries, effectively prioritize requests
• Participate in administrative projects, create client/employee files, maintain staff/client records and filing.
• Maintain operation of photocopier, stocking of supplies, scanning, copying and filing of documents.
• Organize, prepare, mail/email and collect client and employee communications or documents.
• Open and disperse emails and incoming mail. Manage outgoing mail and couriers.
• Support the organization and preparation of staff meetings, orientations and/or other functions.
• Maintain office staff lists, staff duties lists, bulletin boards, kitchen, general office entrance areas, etc. as applicable
• Manage schedule adjustments and communicate changes to all associated parties in a timely fashion
• Support with invoice submission to government funder