Administrative Associate (Premises Management)

at  United Nations Development Programme UNDP

Job Identification
20669
Locations
Bruxelles, Belgium
Posting Date
09/13/2024, 05:27 AM
Apply Before
09/27/2024, 05:26 AM
Job Schedule
Full time
Agency

CROSS-FUNCTIONAL & TECHNICAL COMPETENCIES:

Business Direction & Strategy

• Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.
• Negotiation and Influence: Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates “win-win” situations.

Business Management

• Communication: Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Digital Awareness and Literacy: Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed.
• Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs; looks for ways to add value beyond clients’ immediate requests; ability to anticipate client’s upcoming needs and concern.
• Operations Management: Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner; knowledge of relevant concepts and mechanisms.

Administration & Operations

• Building, Facilities & Office Space Management: Negotiate technical agreements to ensure fully operational building infrastructure and services; manage premises and facilities; validate financial statement notes on leasehold data.

Required Skills and Experience

Education:

• Secondary education is required.
• Bachelor’s degree in Business Administration/Management, Finance/Accounting, Public Administration or related field will be given due consideration, but is not a requirement.

Experience & skills:

• Minimum of 7 years (with Secondary Education) or 4 years (with Bachelor’s degree) of progressively responsible experience in Management, Office Administration, Finance/Accounting is required at the national or international level.
• Experience in the use of computers, office software packages (MS Word, Excel, etc.), database packages and web-based management systems such as ERP is required.
• Demonstrated responsibility and practical experience in building management or office administration.
• Qualifications with supplemental training in building and office infrastructure maintenance, procurement and logistics an asset.

Required languages:

• Fluency in written and spoken English and French.
• Knowledge of other UN official language(s) an advantage.

Other:

• Must hold a valid residence and work permit for Belgium for the duration of the assignment.

Disclaimer
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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Please refer the Job description for details