Administrative Associate, Redstone Global Center for Prevention and Wellness

at  George Washington University

JOB DESCRIPTION SUMMARY:

Recognizing that both communicable and non-communicable diseases, health inequities, and climate change are interconnected, the Redstone Global Center for Prevention and Wellness (RGC) at the Milken Institute School of Public Health (SPH) at the George Washington University works within the University and community partners to support research, share expertise, and advance evidence-based policy solutions to address these interlinked public health threats.
Improving the health of all persons living in the District of Columbia, with particular attention to addressing health disparities, is a major goal of the Center. We are particularly interested in research and policy that further the goals of equity and dismantling racist systems, structures, and practices related to disease prevention.
Although our funded pilot studies have focused primarily on nutrition, physical activity and obesity over the past 9 years, we are now examining activities that are directed toward reducing disparities in both communicable and non-communicable diseases within the DC metropolitan area. An additional area of interest is the development and/or implementation of strategies that prevent and mitigate both climate change and human health. Past projects have included building sustainable food systems through policy and research support to the DC Food Policy Council, developing policy initiatives on road pricing as a public health strategy, and proposing strategies to create an equitable and activated park system for DC.
RGC currently includes full-time faculty, full-time staff, part-time research staff, and support to graduate students from Exercise and Nutrition Sciences. The Redstone Global Center engages with both the MPH and the PhD programs and seeks to be an active participant in the Climate and Health Institute within the GWSPH.

MINIMUM QUALIFICATIONS:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

• Experience working in a higher education environment.
• Experience working with students, faculty, school administrators, and diverse populations.
• Strong attention to detail.

The core responsibilities of this role are to oversee the day-to-day administrative activities of a Center with several staff, to develop, implement, and manage processes, procedures, and systems to enhance administrative operations for the unit, to recommend process and policy improvements, and to manage or provide meaningful input into unit budget and financial monitoring.
This position will also manage space for the unit, will help manage technology resources for the Center, including maintaining and ordering equipment, will assist in preparation of various documentation such as contracts, correspondence, and memoranda, and will liaise with central departments, such as Human Resources, Payroll, Facilities, and others to meet needs of the Center. This role will manage support that includes calendar management, event and logistic support and space requirements, and programmatic assistance.
Oversee the administrative support functions within the center associated with reimbursement, procurement and inventory policies, tracking staff hours, payroll, leave requests, monitoring travel and logistics.
This position will assist the Center Chair with managing the budget and fiscal responsibilities of the Center, and with preparation of the annual budget submissions. The position will act as a liaison with the School of Public Health Finance Director. In addition, assists with developing, implementing, and overseeing financial procedures, including EPAF and redistributions; oversee financial support activities, such as P-card submissions or routine financial reporting; assists with budget records, preparation of budget expense forms and reconciliation.
This position will assist with developing project proposals; support the development and routing for approvals of sponsored project proposals; partner with the Fiscal Manager to prepare periodic financial reports; assist applicable departments with processing invoices in accordance with the contract agreements.
Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning tasks logically related to the position.