Administrative Associate, School of Design and Creative Technologies

at  University of Texas at Austin

Job Posting Title:
Administrative Associate, School of Design and Creative Technologies
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Hiring Department:
School of Design and Creative Technologies
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Non-Exempt
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Earliest Start Date:
Sep 09, 2024
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Position Duration:
Expected to Continue Until Dec 31, 2024
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Location:

Responsibilities

• Create, process and maintain purchase and reimbursements documents in the DEFINE system, maintaining compliance with COFA, UT and state regulations and ensuring payments are made in a timely manner.
• Create, process and maintain Travel and Entertainment documents. This includes assisting with travel arrangements for faculty and guest artists.
• Provide consistent, timely, and reliable communication to staff, faculty and vendors via email or other methods regarding status of approvals, returns, and process changes.
• Assist with purchasing and inventory management of SDCT equipment and supplies. This includes but is not limited to classroom/event equipment and furniture, computer software and peripherals, office supplies, books, and food. These purchases may require off-campus trips. Liaise with SDCT’s Accounting Lead on Official Occasional Expense Forms (OOEFs), purchase orders (POs), vendor contracts, setting up tax exempt and direct billing accounts, and assisting in the management of reconciling the ProCard per University and COFA Standards.
• Provide general SDCT event logistics and support including reserving space, arranging catering, facilitating event production with UT Facilities and building managers, document printing, managing expenses to meet budgets, and event preparation and participation.
• Other Duties as Assigned

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF