Administrative Associate

at  University of Texas at Austin

Job Posting Title:
Administrative Associate
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Hiring Department:
College of Liberal Arts
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Non-Exempt
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Earliest Start Date:
Sep 01, 2024
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Position Duration:
Expected to Continue
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Location:

Responsibilities

• Purchase multimedia equipment, computers, software, and services. Update purchase log with purchase order and online order data. Coordinate and communicate with requesters concerning shipping updates. Manage vendor communications regarding refunds and order accuracy.
• Process vendor payments, interdepartmental service charges, travel vouchers, and income deposits among other business procedures using UT Mainframe, FRMS, or other software.
• Assist departmental inventory contact with managing annual inventory certification and asset management for a department with a large pool of inventoried equipment including audio-visual equipment in classrooms/conference rooms/offices as well as computers used by Liberal Arts faculty/staff/labs.
• Assist department with managing its Liberal Arts Adobe software license program including procurement, billing, and customer support.
• Assist in answering telephone calls, greeting visitors, receiving deliveries, and fielding requests from instructors, students, staff, and vendors. Maintain a clean, accessible, and functional office with organized filing, well-stocked supplies, and operative facilities and equipment. Process packages for shipping.
• Assist the Director of Administrative Operations and the Senior Admin Associate with projects as assigned.
• Monitor departmental calendars for space reservations and staff absences. Provide departmental access to software tools. Update Wiki Resource Page and edit departmental website/staff page.
• Process onboarding, background checks, and I-9 documentation for student employees using Workday. Manage communications with students and their supervisors regarding hourly payroll, timesheets, and semester work assignments.
• Assist the Mezes building manager with day-to-day operations concerning building safety/security, classroom access, and work order requests from Facilities/Custodial services

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF