Administrative Co-ordinator

at  INNOFLEX PTE LTD

JOB DESCRIPTIONS:

The Administrative Co-Coordinator will assist in the day to day operations and will be in charge of coordinating of a particular sales and services team. The role involves a wide range of administrative duties such as quotation, procurement, arranging deliveries, scheduling and allocation of manpower, correspondences with clients, organizing of service reports for billing.

REQUIREMENTS:

• Relevant Diploma/Certificates

1. Handle incoming calls, correspondences and confidential documents
2. Perform data entry, filing, photocopying and saving of documents
3. Liaise with Sales and Operations manager to ensure operations smoothness
4. Create, maintain and update information in reporting tools on daily, weekly and monthly basis
5. Manage and work with a team of Executives, Supervisors, Team Leaders
6. To coordinate with subsidiaries on the signing, collecting and sending relevant documents
7. Prepare and format reports, presentations, and other business-related materials. Handle incoming and outgoing mails, email correspondences and phone calls professionally
8. Maintain efficient documentation and filing system
9. Provide general and ad-hoc office administrative support
10. Perform other ad-hoc duties assigned