Administrative Coordinator

at  Accountant Staffing

Salary: Market related
Reference: JOB-17760
Our client, a dynamic and continually growing company located just outside of Sackville, NS, is seeking an experienced Administrative Coordinator to join their team.
This role is perfect for a detail-oriented, proactive individual who thrives in a dynamic, fast-paced environment and loves collaborating with both office and field teams to keep office operations running smoothly.

SKILLS & ATTRIBUTES FOR SUCCESS:

• Post-secondary education in Office/Business Administration
• 7+ years’ of proven administrative experience, some of which includes supporting a management team
• Proficient in Microsoft Word, Excel, and Outlook, with a demonstrated ability to learn new software and systems quickly
• Experience developing internal processes and filing systems is an asset
• Strong interpersonal skills – resourceful, decisive, and customer-focused
• Critical thinking and sound judgment to solve problems and move tasks forward efficiently
• Team player with proven relationship-building abilities
• Responsive and able to prioritize tasks while adhering to deadlines

• Provide front-desk coverage, managing a busy multiline phone system and greeting customers
• Coordinating incoming and outgoing mail
• Offer administrative support to the leadership team, including email correspondence, document preparation, and meeting coordination (on-site, off-site, and virtual)
• Keep detailed and accurate records related to customer requests, field crews, contractors, and partners
• Manage office supplies inventory and reorder as necessary
• Coordinate registration for training sessions and maintain office records, contact databases, and employee lists.
• Operate office equipment and provide basic technical support as needed.
• Create, submit, track, and finalize warranty claims
• Offer back-up support to the scheduler during absences
• Collaborate with management, office colleagues, and field crews to ensure smooth operations