Administrative Coordinator (Anbudsansvarig) – Nordic languages

at  Applied Medical Europe BV

Overview:
Job Description:
Do you have strong administrative skills, and can you communicate fluently in English and Norwegian, Danish, Swedish or Finnish?
Would you like to join a diverse and international team and contribute to make a difference in the healthcare industry?
You might be the perfect fit for our team!
Our diverse and international Tender & Contracts Department is responsible for the accurate and punctual submissions of our offers to private and public hospitals in Europe. These hospitals are actively selecting suppliers for medical devices used in different surgical specialties. As many other manufacturers of medical devices, we apply to become their supplier by submitting extensive documentation providing financial, legal and administrative information to describe different aspects of our business model, economical and post sales offer, our products and more.
In this role, you will join a small team dedicated to serving the Nordic, British and Irish markets. Your primary responsibility will be to ensure the smooth and timely collection and submission of documentation requested by the procurement officers at any point of the tender process, as well as maintaining price lists in our internal system. To succeed, you bring in a project management approach, attention to details, excellent organization skills and the ability to navigate administrative requirements and deadlines.
This position is based at our European Headquarters in Amersfoort (NL) and reports to the Team Lead Tender & Contracts. You’ll join a culture fueled by collaboration, innovation, and openness, driven by our mission to make a positive, meaningful difference.

Requirements:

• Bachelor’s degree level or equivalent
• At least 2 years of working experience in an office-based, administrative role
• Fluent oral and written communication skills in at least one of the following languages: Norwegian, Danish, Swedish, Finnish
• Very good understanding of written texts including complex legal language
• Excellent oral and written communication skills in English
• Strong affinity with sales support
• Good knowledge of MS Office and Windows-based computer application

• Monitor relevant business opportunities across healthcare procurement portals and share tender requirements with the sales and management teams
• Read and understand tender instructions and plan the offer submission in accordance with the procedure and timeline, using approved content and templates and occasionally creating new documentation
• Liaise with the local Sales team and different internal departments to collect and assemble the requested documentation
• Submit the tender documentation via the healthcare procurement portal chosen by the hospital within the deadline
• Timely escalate any obstacles in the process to the Senior or Team Leader
• Maintain accurate documentation and price lists, and inform customers of any price and product changes

Requirements:

• Bachelor’s degree level or equivalent
• At least 2 years of working experience in an office-based, administrative role
• Fluent oral and written communication skills in at least one of the following languages: Norwegian, Danish, Swedish, Finnish
• Very good understanding of written texts including complex legal language
• Excellent oral and written communication skills in English
• Strong affinity with sales support
• Good knowledge of MS Office and Windows-based computer applications

We Offer:

• An international working environment, fueled by respect and a healthy work-life balance tailored to the business and team member’s needs
• 27 paid vacation days (based on fulltime contract) with option to purchase five additional days
• Commuting allowance of €0,23/km or an NS Business card subscription
• A wide variety of internal trainings and development possibilities and a tuition program for external trainings
• The opportunity to pro-actively work on your vitality and fitness
• State-of-the-art facilities, including green areas, in-house restaurant and gymAdditional benefits, such as:
• Attractive pension scheme (your contribution at 4%, ours at 12%)
• €50 net monthly health insurance contribution
• Two (paid) days per year dedicated to volunteering activities
• Several fun company events and meaningful initiatives organized throughout the year
• Optional hybrid model, including home office equipment and a working from home allowance

At Applied Medical, we are committed to make a meaningful, positive difference, each and every day. Within our European headquarters in Amersfoort (NL), we develop, manufacture and support the implementation of our advanced medical devices across Europe and the MENA region. Applied’s team members enjoy working in an environmentally friendly and international environment, in which people of diverse backgrounds are valued, challenged, and acknowledged. We support our team members by giving them opportunities of ongoing learning and education, possibilities to take part in community volunteering activities and a variety of onsite exercise classes and health activities.
If you are passionate about working in an organization that allows you to make decisions based upon what is right for the patient, customer, community and environment, Applied Medical is the place for you.