Administrative Coordinator

at  ArxIUM Inc

WHO WE ARE:

ARxIUM is a leader in the development of advanced pharmacy technology and solutions. Here you have the opportunity to work with the best experts in the pharmacy health systems sector paving the way with innovative automation hardware and software technologies.
ARxIUM has been providing innovative solutions in the pharmacy automation space for over twenty years and currently serves customers in North America, Europe and Asia. We have offices in Winnipeg and the Chicago Area and work remotely in cities across North America and Europe.

ARxIUM is proud to offer the successful candidate

• Medical/Dental/Vision benefits or Health Spending Account
• Company paid Life/ADD insurance

ABOUT THE ROLE:

Provides administrative support to the management team.

THIS ROLE IS A HYBRID POSITION BASED IN WINNIPEG, MB.

What You’ll Be doing:

• Act as an intermediary between the executive and customers and other employees.
• Perform administrative and clerical tasks for the senior management such as coordination of meeting scheduling, travel plans, expense reimbursement, generate meeting notes, action item follow-ups, preparing presentations, quotes and document.
• Review, confirm, follow-up and adjust calendar entries proactively communicating any discrepancies to the senior management.
• Maintain accurate and well-ordered documentation on searches in process, candidates, interview schedules and other departmental recruiting activities in coordination with Human Resources.
• Lead or provide support for the organization of training and special events. Proactively plan ahead for seamless execution.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Complete special projects as assigned in an accurate and timely manner.
• Scan, copy and file documents as required.
• Performs related duties as assigned.

Who We’re Looking For:

• Degree or diploma in Business Administration, Arts or related field, or equivalent combination of education and experience.
• Excellent oral and written communications skills
• Excellent interpersonal skills are essential; must be able to deal effectively with executives, customers and people at all levels of the organization.
• Proficient in the use of personal computers. Command of all Microsoft Office applications, especially Outlook, Word, Excel, PowerPoint, Teams, OneNote and Visio with an ability to become familiar with company-specific programs and software.
• High personal energy, integrity and common sense.
• Ability to plan and prioritize work activities effectively.
• Ability to achieve a high degree of accuracy and thoroughness in work.
• Commitment to excellence in work and services delivered.
• High degree of discretion and confidentiality.
• Friendly, courteous and professional demeanor.
• Excellent command of the English language is required.
• French language skills would be an asset.