Administrative Coordinator (Centres and Institute Team)

at  Kings College London

Job id: 095685. Salary: £37,332 per annum, including London Weighting Allowance.
Posted: 25 September 2024. Closing date: 09 October 2024.
Business unit: The Dickson Poon School of Law. Department: Law School.
Contact details: Natalia Davis. Natalia.davis@kcl.ac.uk
Location: Strand Campus. Category: Professional & Support Services.
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About us
The Dickson Poon School of Law at King’s College London is one of the oldest law schools in England and recognised globally as one of the best law schools in the world. We have a long-standing reputation for excellence in the laws of England and Wales, European, International and Transnational Law. The School’s research interests cover all areas of public and private law and include the philosophy and sociology of law as well as doctrinal, empirical, historical, interdisciplinary, and comparative approaches to the study of law.
The Law School’s research centres comprise a varied portfolio of activities including research, teaching, external engagements, consultation, and professional education.
The Dickson Poon School of Law embraces equality, diversity, and inclusion. We attract students and staff from across the world, from many different backgrounds, with a variety of ethnicities, religions, and sexual and gender identities. We promote flexible working as a key enabler of inclusion. We particularly encourage and welcome applications from women, Black, Asian, and Minority Ethnic (BAME) candidates, and from candidates who are LGBTQ+ and/or have a disability.
About the role
We are seeking to appoint an Administrative Coordinator within the Centres and Institute Team. The post holder will work closely with the Centres and Institutes Manager and Research Centre Directors to support the day-to-day operations of the research centres and a variety of research activities.
The role holder will be responsible for the centres’ day to day administration, financial processing and reporting, external engagement duties to include processing web update requests, online event listings and coordinating the Centres’ mailing list communications. The role will also include some events organisation, including staff meetings, internal workshops and public event series. Due to the nature of events, some weekend and evening work may be required.
The role would be suitable for someone who is looking to support a broad variety of activities, with excellent organisation skills, the ability to prioritise and work under pressure, who enjoys working as part of a team as well as independently.
This is a full time (35 Hours per week), and you will be offered an indefinite contract
About you
To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

• First degree or equivalent experience
• Substantial administrative experience within an academic or legal environment
• Excellent IT skills to include Microsoft 365, database management and other specialist HE applications
• Excellent interpersonal and communications skills, with experience working with stakeholders at all levels
• Substantial experience in financial processing, managing budgets and reporting on financial spend
• Strong understanding of GDPR policy and data management
• Ability to manage workload and balance competing priorities
• Ability to contribute effectively as part of a team

Desirable criteria

• Experience of project or event planning and delivery
• Knowledge of and skill in composing and managing web content, within a content management system and/or use of HTML
• Experience in HR processes to include Right to Work checks
• Some understanding of contract management and experience in procurement activity

Downloading a copy of our Job Description
Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “

Please refer the Job description for details