Administrative Coordinator

at  Goh Ballet

Goh Ballet is seeking an Administrative Coordinator for its location in Vancouver, BC (Full Time - Onsite).

POSITION OVERVIEW

We are currently seeking a full-time Administrative Coordinator with a strong blend of technical proficiency, exceptional interpersonal skills, and the ability to manage multiple priorities eloquently. As a part of our administrative team, you will be responsible for streamlining processes, ensuring prompt and effective communication (internally and externally) and supporting the day-to-day operations of the academy.
The ideal candidate will possesses strong technical proficiency with common office software and systems, coupled with strong interpersonal and relationship-building skills. The successful candidate is a dynamic multitasker who thrives under pressure, prioritizing with urgency, yet maintain a composed and professional demeanour.
A background in arts or dance although considered an asset, is not required. Fluency in multiple languages (verbal and written) considered an asset. If you possess the majority of the essential criteria, we encourage you to apply, and we welcome transferable skills from other industries or backgrounds.

CANDIDATE DESCRIPTION

You are a dynamic, nimble, organized, detail-oriented and self-motivated individual. You have experience providing administrative support, and are resourceful working independently yet productively. You are thoughtful and trustworthy, yet resilient and adaptable. The ideal candidate is passionate with a positive attitude, always curious to learn and do better. The Administrative Coordinator is a self starter, strives on building relationships and will deliver exception customer service to both internal and external guests alike. You understand our mission and can play a part in advancing administrative processes, overall operations and the important work of Goh Ballet Canada.

• Proven competency in reception related tasks (ie. Email correspondences, phone queries etc)
• Fluent in English. Excellent verbal and written communication skills, delivered with professionalism efficiently
• Ability to work in a fast-paced environment and assist with priorities, projects and deadlines
• A resourceful problem solver, and trouble shooter
• Proficiency in invoicing, payment processing, computer softwares (M365, Google Suite, Outlook) Must be confident utilizing Word and Excel.
• Ability to work under pressure and keep a calm and approachable demeanour at all times
• Meticulous with documentation, and organization
• Flexible, adaptable, robust, and resilient, willing to go above and beyond. You’ll care about the little details that make the Academy run more smoothly or that make a difference to stakeholders
• Proven ability to multitask and prioritize. Managing various tasks at hand and meet conflicting deadlines
• The desire and openness to learn and grow through adversity
• Someone who strives for excellence and embraces challenges

• Competency with general office administration, reception related tasks, ensuring pleasant and prompt communications (ie. Phone, emails, etc.)
• Researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications
• Provide administrative assistance to the Artistic Staff (ie. Appointments, schedules, meetings, travel arrangements)
• Prepare, document, tracking of invoices, payments, balances
• Support with Annual recruitment targets and retention
• Assist with all events, presentations and productions
• Contributes and supports fundraising initiatives, non-profit work
• Supporting with any marketing initiatives, PR, communications through various channels
• Support other departments with liaising communications, and support in other administrative tasks as assigned (Artistic, operations, wardrobe etc)
• Provide ongoing support to various administrative responsibilities relating to productions, showcases, special events as required
• Supervise overall maintenance of building facilities, safety, upkeep and other assets
• Ensuring bookings and meetings are carried out with exceptional preparation, setup, and equipment required
• Other tasks as assigned