Administrative coordinator

at  Groupe Mach

How about joining a company where people are at the heart of the projects?
Our Operations team in Montreal is expanding, and we are looking for passionate talents to join our adventure!
Being part of the MACH team means joining a family of over 450 members. We work every day to apply our expertise to real estate and our clients.
For over 20 years, MACH has been building projects designed to have a lasting, impactful, and meaningful influence on cities and neighborhoods; on the lives of residents, users, and visitors.
In Canada, MACH ranks among the largest real estate owners. It stands out with a portfolio of over 45 million square feet, including several iconic landmarks in the Quebec urban landscape: the Sun Life Building, the CIBC Tower, the Place Victoria Tower, the Quartier des Lumières site, and the Telus Building in Quebec City.

QUALIFICATIONS:

• College diploma in office administration;
• A minimum of three (3) years of experience in a similar role;
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).

In addition to joining a true family, here are the benefits of working at MACH:

• Competitive salary
• Summer hours
• Medical and dental insurance
• RRSP with employer contribution
• 100% reimbursement of transportation costs
• 6 sick/personal days per year
• Reimbursement for a gym membership up to the current amount
• Employee Assistance Program (EAP)
• Training and career development

We would like to thank all candidates in advance for their interest in this position, but only those selected for an interview will be contacted

• Prepare and make daily deposits for payments received;
• Apply payments to tenant accounts receivable;
• Perform account reconciliations, including those related to gift card sales;
• Send account statements to tenants;
• Send non-payment notices and follow up with tenants regarding account collections;
• Prepare documents for problematic cases and send them to legal professionals, ensuring follow-up;
• Process returned checks and refunds to tenants;
• Record all accounts receivable comments in the collection report;
• Keep an up-to-date list of payment agreements;
• Follow up with the property accountant regarding the billing of monthly rents;
• Maintain and update the percentage rent chart and bill monthly;
• Prepare, revise, and coordinate the production of various reports;
• Receive and record retail sales, entering them into the system;
• Issue various invoices for services rendered to tenants and ensure follow-up;
• Ensure timely responses to tenant inquiries and requests;
• Follow up on tenant insurance;
• Follow up on various lease-related documents;
• Scan documents to be filed in tenant/client physical files and on the network;
• Perform all other related tasks;
• Greet and respond to visitors at the administrative office;
• Place orders for office supplies and customer service needs;
• Internal expenses: Manage petty cash and required protocols;
• Gift card deposits: Verification, bank reconciliation, and deposit at the bank;
• Maintain an up-to-date list of tenant contacts and database;
• Produce various documents such as Excel sheets and reports upon request