Administrative Coordinator - HVI Pediatric Cardiology

at  UPMC

UPMC University of Pittsburgh Physicians is hiring a full-time Administrative Coordinator to join their team at HVI Pediatric Cardiology. This position will work Monday through Friday from 8:00 am to 4:30 pm. After training is completed, hybrid options are available.

PURPOSE:

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

RESPONSIBILITIES:

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
• High school diploma or equivalent or associates degree.
• 5 years experience in an increasingly responsible administrative support role
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
• Ability to use applicable MS Suite products
• Advanced knowledge of business processes and procedures
• Working knowledge of accounting and financial principles and functions
• Ability to analyze data
• Ability to use discretion and independent judgmentLicensure, Certifications, and Clearances:
• Act 31 Child Abuse Reporting with renewal
• Act 33 with renewal
• Act 34 with renewal
• Act 73 FBI Clearance with renewal