Administrative Coordinator

at  John Cipollone Inc

JOIN OUR TEAM AS AN ADMINISTRATIVE COORDINATOR

Location: Havertown, PA
John Cipollone Inc., a family-owned heating, AC, and fuel oil business, is seeking a dynamic and organized individual to join our team as an Administrative Coordinator. This role involves a variety of tasks, from customer service to administrative support, where no two days are the same. As a key member of our small team, you’ll enjoy a dynamic environment with plenty of opportunities to multi-task and take on new challenges daily. This is a full-time position with year-round work, but our industry is seasonal, meaning your ability to juggle different responsibilities during peak times will be crucial. This is more than just a job-it’s a career with a company that genuinely values its employees.

QUALIFICATIONS:

• High school diploma or equivalent
• Experience in modern business office clerical roles, including mail distribution
• Ability to type 40+ WPM and proficiency in Microsoft Office, especially Excel and Adobe
• Proficiency with office equipment such as word processors, computers, copiers, fax machines, and more
• Excellent interpersonal and verbal communication skills, both on the phone and in person
• Strong proofreading, spelling, grammar, arithmetic, and business writing skills
• Ability to learn new software quickly and adapt to daily changes
• Capacity to handle multiple tasks efficiently and work under time and backlog pressure for extended periods
• Willingness to learn new software and adapt to daily changes

• Business Owner Support: Assist with various tasks to ensure smooth operations.
• Installation Department Support: Manage daily scheduling, equipment registration, and preparation of promotional material.
• Sales Staff Support: Perform general clerical tasks, including preparing letters, bids, contracts, and word processing.
• Customer Assistance: Handle questions, billing, and appointment setting with professionalism and efficiency.
• Team Coordination: Facilitate communication between installers, field supervisors, customers, vendors, and the office.