Administrative Coordinator

at  Latham Watkins LLP

About Latham & Watkins:
Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.
About the Role:
The Administrative Coordinator is an integral part of Latham’s Administration team. This role will be responsible for performing a variety of support duties for the Office Leadership Team, while assisting with all day-to-day tasks supporting the Attorney Support and Workplace Experience teams. This position will be based in our Brussels office, with working hours from 2:00 PM to 8:00 PM, Monday to Friday.
Responsibilities & Qualifications:

Other key responsibilities include:

• Supporting partner and manager meetings with scheduling, preparing slide decks/presentations, and also coordinating with inter-department teams for logistics
• Handling calendar management, scheduling meetings, facilitating when others are scheduling
• Assisting with attorneys’ timesheets, and drafting, revising, and submitting client billings. Processing expenses and/or invoices for payment.
• Supporting reception duties as needed: welcoming clients and visitors, and providing appropriate information.
• Providing support with mail, facilities, and other operational services as needed

We’d love to hear from you if you:

• Possess excellent organizational skills and ability to manage time well, prioritize effectively, and handle multiple deadlines
• Demonstrate well-developed, professional interpersonal skills, and the ability to interact effectively with people at all organisational levels of the firm
• Display the ability to work in a team environment with a customer service focus

And have:

• A high school diploma or an equivalent; a Bachelor’s degree or an equivalent, preferably
• Relevant work experience in a law firm, or professional services / corporate environment experience, preferably
• Excellent communication skills (verbal and written) in English and French

Benefits & Additional Information:

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Health insurance as well as group income protection and life assurance
• A pension plan
• Wellness programs
• Employee discounts
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.
Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world’s leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are. #LI-AJ1 #Associat

• Supporting partner and manager meetings with scheduling, preparing slide decks/presentations, and also coordinating with inter-department teams for logistics
• Handling calendar management, scheduling meetings, facilitating when others are scheduling
• Assisting with attorneys’ timesheets, and drafting, revising, and submitting client billings. Processing expenses and/or invoices for payment.
• Supporting reception duties as needed: welcoming clients and visitors, and providing appropriate information.
• Providing support with mail, facilities, and other operational services as neede