Administrative Coordinator

at  National Alliance of Canadian Optician Regulators NACOR

We are seeking a highly organized, proactive, and flexible Administrative Coordinator to join our team. The successful candidate will play a key role in managing a variety of administrative tasks to ensure the smooth operation of NACOR’s daily functions. This includes managing databases, monitoring our website, processing payments, scheduling meetings, and supporting overall administrative efforts. The ideal candidate will possess strong problem-solving skills, the ability to work independently and collaboratively, and a willingness to travel as required. Proficiency in French is preferred.
This is a hybrid position that includes independent remote work and in-person requirements in Winnipeg, MB. The position is full-time, Monday to Friday from 8:30am to 4:30 pm. Travel, which may occur outside regular business hours, is also required for attendance at national meetings and examination sittings across Canada as needed.

EXPERIENCE:

• Proven experience in database management and website maintenance.
• Strong administrative experience, including data entry, scheduling, and payment processing.

SKILLS:

• Excellent critical thinking and problem-solving abilities.
• Strong attention to detail with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Proficiency with office software (e.g., Microsoft Office Suite) and experience with databases and website forms and functionality (e.g., Wordpress).
• Ability to work independently as well as collaboratively within a team.

• Database Management: Maintain and update NACOR’s databases, ensuring the accuracy and timeliness of all entries and records.
• Website Monitoring: Oversee and update the content on the NACOR website, ensuring all information is current and consistent with organizational goals.
• Day-to-Day Administration: Perform a variety of administrative tasks such as data entry, payment processing, issuing receipts, and maintaining organized records.
• Scheduling & Meeting Planning: Coordinate and schedule meetings, appointments, and events. Prepare agendas, arrange logistics, and ensure that all necessary materials are available.
• Correspondence: Manage inbound and outbound communications, including emails, phone calls, and letters. Respond promptly and professionally to inquiries.
• General Office Support: Provide general administrative support as required, including filing, organizing documentation, and assisting team members with daily tasks.
• Travel Requirements: Be willing and able to travel for work-related activities, such as exam administration and meetings or conferences, as necessary.