Administrative Coordinator - Permanent Full-Time

at  Fanshawe Student Union

SUMMARY

The Administrative Coordinator, reporting to the Administrative Services Manager, is responsible for a diverse range of administrative tasks supporting senior management and the efficient functioning of departments and various FSU Programs. This includes providing direct administrative assistance to all FSU staff, managing reception duties, organizing travel, recording and distributing meeting minutes, scheduling appointments, and composing internal and external correspondence. The role also actively supports the Student Council’s administrative functions, including the FSU Board and Executive Council, and assists in coordinating the workload of the Office Clerk and Front Desk Coordinator. Upholding confidentiality and maintaining professionalism with internal and external stakeholders, including Fanshawe College members and the public, is essential.

REQUIREMENTS

• Post-secondary diploma in administration or a related field, or equivalent experience.
• Minimum of 4 years’ experience in an administrative role.
• Experience working with a Board and a strong understanding of board procedures and practices.
• Exceptional attention to detail and proficiency in compiling, analyzing, and managing data.
• Strong ability to create, compose, and edit written materials, including drafting meeting minutes.
• Proficiency with office equipment and Microsoft Office Suite (Excel, PowerPoint, Word, and Outlook).
• Excellent communication skills, both verbal and written.
• Strong interpersonal skills and the ability to collaborate effectively with diverse internal and external stakeholders.
• Ability to work independently, prioritize tasks, and manage time efficiently.
• Positive, proactive attitude with a willingness to learn and grow within the role.
• Strong organizational skills and resourcefulness in handling various tasks.
• Ability to make administrative and procedural decisions, especially on sensitive and confidential matters.
• Outstanding customer service abilities.
• Proven track record of excellent attendance.

ADDITIONAL RESPONSIBILITIES

• Ensure the FSU website is updated as required.
• Maintain a high level of confidentiality in all interactions.
• Project a professional image and demeanor with all employees, management, executives, college members, and visitors at all times.
• Occasional travel may be required to various FSU locations.
• Perform other relevant duties as assigned.