Administrative Coordinator

at  Robert Half

We are offering a contract to hire employment opportunity for an Administrative Coordinator in Sonoma, California. This role is crucial in our mission to streamline our project administration processes, focusing on digital solutions and paperless techniques.

• Manage and organize job folders on the company server, ensuring easy access and efficient workflow.
• Innovate and implement paperless solutions for field crews, including the use of iPads for document and proposal access.
• Handle tasks related to middles, ensuring smooth project operations.
• Track and extend materials for projects from the fields, listing labor, parts, and equipment for transparent record-keeping.
• Utilize existing templates for efficient project management.
• Enter change orders into the software and conduct follow-ups, ensuring all changes are accurately recorded.
• Verify insurance and distribute electronic job files, maintaining clear communication with all stakeholders.
• Use skills in ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, Budget Processes, Calendar Management, and Communication for efficient job execution.
• Work with C-Suite for strategic decision-making and problem-solving.
• Must possess skills in ADP - Financial Services
• Familiarity with Banner Ads is required
• Proficiency in Cisco Webex Meetings is essential
• Experience with Concur is necessary
• Knowledge of CRM is required
• Familiarity with About Time software is a plus
• Must have understanding of Budget Processes
• Calendar Management skills are necessary
• Strong Communication skills are essential
• Experience in dealing with C-Suite level executives is a plus
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
  © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use