Administrative Coordinator, School of Nursing

at  RWJBarnabas Health

Req #: 0000173557
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Trinitas Regional Medical Center
Department: School of Nursing

QUALIFICATIONS:

Required:

• Minimum of an associate degree, Bachelor s degree preferred
• Proficient in in the use Microsoft suite, especially Excel and Word
• Office organizational experience
• Consumer service, preferably in an academic setting
• Ability to work with a team

SCHEDULING REQUIREMENTS:

• Shift- 9:00 am-5:00pm
• Monday- Friday
• Full Time

• Reviews all clinical requirements of students accepted to re-enter the program at any point (course). There are approximately 100 re-entry students accepted into the program every semester
• Prepares a spreadsheet with each student s report and informs TSON administration the status of compliance one month before the students registration dates
• Submits the names of students who have cleared all clinical requirements to the Dean before registration dates
• Notifies students whose documents are expiring
• Follows up with students by email regarding requirements that need completion
• Answers students questions related to clinical requirements
• Ensures that students applying to re-enter the nursing courses have completed/updated their requirements prior to registration
• Meets with each nursing class to inform/update students with clinical requirements
• Completes and transmits students and faculty forms required by affiliated agencies before student clinical experience
• Attends pre- and post-clinical affiliation meetings with affiliated facilities
• Maintain a record of proceedings of such meetings.
• Assists with creating individual faculty electronic tracker upon hire
• Ensures all documents are uploaded
• Maintains a hard copy of Official Transcript in secured file
• Approves documents according to TSON guidelines
• Monitors on-going document compliance
• Communicates with faculty, required document renewals
• Generates reports as requested