Administrative Coordinator – Special Care Unit

at  WESLEY

ARE YOU THE ONE WE’RE LOOKING FOR?

We are seeking a dynamic, highly motivated Administrative Coordinator who demonstrates our values of compassion, accountability, responsiveness, and empowerment; to our clients, families, and each other.
Reporting to the Manager, Housing and Outreach- Hamilton, the Administrative Coordinator will oversee the day-to-day administrative services of the Special Care Program. Wesley’s Special Care Unit offers services to individuals experiencing Homelessness in Hamilton, supporting individuals in a transitional program on-site. This position will work from a hybrid model- reporting to the Hamilton location 2-3 times per week.
This position is a non-unionized, full-time, permanent position. The rate of pay is $25.03. Hours per week are 40.

• Provide administrative and reception support to the Special Care Unit program.
• Prepare correspondence, reports, and other documents.
• Coordinate interviews and other HR functions including onboarding paperwork, and maintaining Bamboo.
• Oversee the training schedules and manage follow-up for employees with outstanding training and certification requirements.
• Attend program meetings and take minutes.
• Audit the program database to ensure compliance
• Maintain program and office files, schedules, and fee collections system.
• Maintain and update community resource binders and operations manuals as required.
• Assist with the organization and coordination of program activities.
• Coordinate the ordering of office supplies and repairs to office equipment and facilities.
• Assist with preparing reports and collecting data for the Program Manager and Director.