Administrative Coordinator

at  Stichting Rainforest Alliance

POSITION SUMMARY:

The Administrative Coordinator will support the Chief Product Officer in all aspects of their responsibilities, including general administrative tasks, driving engagement within the department, as well as strategically managing their time by coordinating daily activities. In addition, in support of the full department, the Administrative Coordinator will facilitate the effective distribution of information on current activities and decisions, via regular departmental meetings, newsletters and email cascades.

QUALIFICATIONS:

• Bachelor’s degree is required;
• 6-8 years administrative experience at an executive level;
• Excellent computer skills and proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Exceptional verbal and written communication skills and display a high level of diplomacy and professionalism:
• Exceptional organizational skills to handle ambiguity and multiple priorities in a time critical manner;
• Pro-activeness, engaging, keeping consistent overview of the department;
• Working experience in an international and intercultural environment; and
• Language skills: at least professional Dutch and English needed, additional languages are welcome.
  Job level: 5A
  Salary: Commensurate with experience
  Deadline: 01 November 2024
  Notes: Only candidates authorized to work in the UK or the Netherlands will be considered.
  If you have any questions about the job vacancy, please contact the HR department: recruitment@ra.org

• The Administrative Coordinator will assist both the Chief Product Officer in all areas of executive operations and coordinate communications across programs and units/departments;
• Coordinate all aspects of meeting preparation, including communication, logistics, agendas and materials preparation, as well as meeting follow-up, including taking and sharing minutes, and tracking correspondence;
• Handle communications by coordinating consistent and timely follows up between team members, and other units as needed;
• Connect stakeholders and initiate workflow streamlining;
• Provide strategic management and oversight of the Chief Product Officer’s time with a strong understanding of priorities; ability to serve as a gatekeeper to ensure time is used for the highest-value reasons;
• Support in and provide statistics, presentations, calculations and other communications;
• Prioritize conflicting needs; handle matters expeditiously, proactively, and assure successful follow-through, with minor supervision;
• Proactively drive engagement across the department, identify areas with challenges, and make suggestions on how to improve and drive connection for all colleagues located across the globe;
• Administrative and operational support for the department, handling; expenses and invoice payments, agreements like NDA, PCA; coordinate workshops and field visits; and occasional team engagement activities;
• Set up of quarterly departmental meetings, roadmap sessions, and newsletter for the department;
• Coordinate all aspects of new employee set up and onboarding, including establishing a standard training agenda and schedule; and
• Provide general administrative support as needed.