Administrative Coordinator

at  UPMC

JOIN OUR TEAM AT UPMC HILLMAN CANCER CENTER!

Position: Full-Time Administrative Coordinator
Schedule: Monday – Friday (business hours)
Location: UPMC Hillman Cancer Center Shadyside
Are you a team player looking to advance your administrative career with great work-life balance and an opportunity to enhance your skills throughout the UPMC network? If so, we want you on our team!

• Executive Calendar Management: Coordinate and manage executive calendars efficiently.
• Meeting Coordination: Create agendas, record and distribute minutes, and ensure timely communication.
• Event Planning: Plan conferences and events for the department and department head.
• Administrative Support: Provide complex and technical administrative support to multiple departments.
• Process Improvement: Review and recommend enhancements to administrative procedures and practices.
• Recruitment and Training: Assist in recruiting, hiring, training, and evaluating employees.
• Data Analysis: Analyze complex information requests and develop reports for executives.
• Correspondence: Draft and send correspondence on behalf of the department and department head.
• High school diploma or equivalent or associate’s degree.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
• Ability to use applicable MS Suite products
• Advanced knowledge of business processes and procedures
• Working knowledge of accounting and financial principles and functions
• Ability to analyze data
• Ability to use discretion and independent judgmen