Administrative Executive

at  AlFuttaim

Job Requisition ID: 165071
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

REQUIRED SKILLS TO BE SUCCESSFUL:

• Organizational Skills
• Technical Proficiency
• Attention to Detail
• Time Management

OVERVIEW OF THE ROLE:

The primary focus of this role is to support Trading Enterprises brands (Honda, CJDR and Volvo) within UAE by planning, organizing and implementing administrative systems that enable a seamless back-office service in the areas of Sales, After sales, Marketing, Human resources, Network and Facilities, Finance and Compliance.

WHAT YOU WILL DO:

• SAP & Systems Enhancement & Maintenance – Conduct User Acceptance Testing (UAT) on behalf of the sales team to ensure smooth customer interaction and customer service. Troubleshoot SAP and Connect systems to support back-office invoicing
• Sales Support – Support showrooms by invoicing in the absence of Sales Coordinator or Certified Pre-Owned Vehicle Administrator, maintain monthly campaign systems setup, maintain down payment assist in SAP
• Procurement – Process asset requisitions and procurement related to projects and day-to-day operational requirements in the areas of Network and Facilities, Marketing, Sales and Aftersales
• Financial – Recovery and invoice correction of short collections and upsells from showroom invoice and aftersales billing
• Human Resources – ensure employees are aligned as per the org. unit and cost centre, process outsource manpower requisitions, vacancies, leavers and replacement roles
• Network and Facilities – Works hand in hand with Network and Real Estate teams to facilitate new location setup and refurbishments, Trade License renewals, etc.

WHAT EQUIPS YOU FOR THE ROLE:

• Highschool Diploma or College Degree
• Minimum of 2-3 years’ experience in a similar role
• Microsoft Office proficiency
• SAP knowledge is a plus