Administrative Executive

at  Ferdie Marie Solutions

JOB SUMMARY

We are seeking a highly organized and proactive Administrative Executive to join our team. The ideal candidate will provide comprehensive administrative support, ensuring the smooth operation of our office. The candidate must reside around Lekki and its environs to facilitate easy commute and availability.

• Minimum Qualification : Degree
• Experience Level : Mid level
• Experience Length : 3 years

REQUIREMENTS:

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience: Minimum of 3 years of experience in an administrative or executive assistant role.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Location: Must reside around Lekki and its environs for easy commute and availability.

• Office Management: Oversee daily office operations, including managing schedules, appointments, and travel arrangements.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Documentation: Maintain and organize office files, records, and documents, ensuring confidentiality and easy retrieval.
• Meeting Coordination: Schedule, prepare, and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Supplies Management: Monitor and manage office supplies inventory, placing orders as needed to ensure availability.
• Support: Provide administrative support to the executive team, including preparing reports, presentations, and other documents.
• Customer Service: Greet and assist visitors, clients, and employees, ensuring a professional and welcoming environment.
• Event Planning: Assist in planning and organizing company events, meetings, and conferences.
• Compliance: Ensure compliance with company policies and procedures, as well as local regulations.