Administrative & Legal Assistant (Transactional)

at  Michael Best

Michael Best & Friedrich LLP is looking for a proactive and highly organized Administrative & Legal Assistant to join our new Lincoln, Nebraska office! The Legal Assistant will provide onsite (in-office) legal and administrative support to timekeepers in the Transactional practice area. Administrative experience in a professional setting required.

MINIMUM REQUIREMENTS:

• High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferred
• 3+ years experience in a professional office environment
• Ability and willingness to work in the office four to five days per week
• Professional demeanor and willingness to work proactively as part of a team across various practice groups
• Exceptional communication skills via phone, email and in-person
• Strong organizational skills with excellent judgment and attention to detail
• Valid authorization to work in the U.S.

TECHNOLOGY REQUIREMENTS:

• Technology literacy and willingness to learn new technologies and software
• Advanced proficiency in Microsoft Office including Outlook, Word, Excel and Teams
• Experience in the following software a plus:
• iManage or similar electronic document management system
• DocuSign or similar e-signature program
• Electronic time management system
• Expense report and reimbursement software

PROBLEM SOLVING SKILLS

• Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions
• Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems

• Process new client/matter documentation including initiation of conflict checks, information entry into Firm’s new business intake system and preparation of engagement letters to clients
• Manage an active calendar of appointments, scheduling meetings, video calls and book travel plans on behalf of attorneys
• Compose and prepare confidential correspondence
• Take business development notes on client calls
• Transcribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, billings and reports from dictation, handwritten or existing documents
• Communicate with clients on billing issues and status of matters
• Maintain and organize both hard-copy and electronic files
• Respond to questions or concerns from clients and other attorneys in a timely and professional manner
• Prepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software
• Enter time into time management software on behalf of timekeepers
• Update reports using Excel or Smartsheet
• Track and file continuing legal education credit for assigned timekeepers
• Provide assistance in civic, charitable, community, and professional activities