Administrative/Marketing Assistant

at  Optima Engineering

JOB OVERVIEW

The Administrative and Marketing Assistant plays a crucial role in supporting the administrative and marketing functions for the Greenville office, ensuring smooth day-to-day operations and providing direct support to the Production team. This in-person, full-time, salaried position reports to the Director of Marketing & Growth and Business Manager and collaborates closely with the Administrative, Production, and IT teams.

KEY COMPETENCIES AND EXPERIENCE

• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Experience with Adobe Creative Suite, particularly InDesign (required).
• Strong ability to prioritize and manage multiple deadlines and assignments.
• 1-2 years of experience in the AEC industry, particularly in marketing or administrative roles.

EDUCATION

• Degree in Business, Marketing/Communications or related major, or relevant experience in lieu

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent verbal and written communication skills.
• Strong organizational and multi-tasking abilities with keen attention to detail.
• Proactive and able to manage deadlines independently.
• Team-oriented with a collaborative work style.
• High adaptability and a positive, “can-do” attitude.

ADMINISTRATIVE RESPONSIBILITIES

• Provide administrative support, including typing, formatting documents, and organizing project files.
• Coordinate travel, events, catering, repairs, and other logistical needs to support the organization.
• Manage and organize office supplies and break room inventory.
• Handle occasional errands and other administrative tasks as needed.

MARKETING RESPONSIBILITIES

• Track, analyze, and report on proposal progress (RFP & RFQ) in the CRM database.
• Assist with creating qualification packages for project pursuits, including resumes, project details, and narratives.
• Support the Marketing team in planning and executing promotional and client events.
• Contribute to the company’s online presence through website and social media management.
• Participate in marketing associations (e.g., SMPS, AMA) to enhance professional skills and industry knowledge.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required in this role. Duties, responsibilities & activities may change at any time.