Administrative Office Manager, Vejle

at  VGPGruppe

VGP is a pan-European owner, manager and developer of high-quality logistics and semi-industrial real estate. VGP operate a fully integrated business model with capabilities and long-standing expertise across the value chain, from land acquisition to development and asset and property management. VGP was founded in 1998 as a family-owned Belgian company in the Czech Republic and today has over 350 employees in 17 countries (since 2022 in Denmark). VGP is listed on Belgium Stock Market. The first project in Denmark, located in Vejle, where we are building approximately 80,000 m2.
The Office Manager organizes and ensures the smooth running of the office and helps improve office procedures.
Our new colleague must have experience with a wide range of administrative tasks and be able to work independently. We are looking for a structured and flexible team player who thrives on administrative tasks and is willing to support colleagues when needed.
We expect our new Office Manager to come from a position as a receptionist or office assistant.
The Office Manager reports directly to the Country Manager.

Skills, Knowledge and Experience:

• Experience as Office Manager / Receptionist / Office Assistant.
• Knowledge of office administrator responsibilities, systems and procedures.
• Experienced in the use of MS Office.
• Good at managing time efficiently while being able to multitask and prioritize tasks.
• Strong attention to detail and strong problem-solving skills.
• Good written and oral communication skills (fluent in both Danish and English).
• Good organizational skills and the ability to keep track of tasks in a busy work environment.
• A creative mind with an ability to suggest improvements

• Organize office operations and procedures.
• Responsible for internal and external shipments, supplies, equipment and invoices.
• Planning and booking travel (transportation and accommodation).
• Handling sensitive and confidential information, e.g. in employment.
• Updating and maintaining personnel and office policies as needed.
• Coordinating with the IT department.
• Negotiating contracts and prices with suppliers and service providers and ensuring all invoices are paid on time.
• Receiving guests, setting up and catering for meetings.
• Preparing presentations.
• Ensuring that the office runs efficiently and that work procedures are well-functioning.
• Responsible for managing office services by ensuring office operations and procedures are well organized.
• Introducing new employees.
• Organizing events or conferences.

• Contributing to the overall team effort by achieving required results.

  Skills, Knowledge and Experience:

• Experience as Office Manager / Receptionist / Office Assistant.

• Knowledge of office administrator responsibilities, systems and procedures.
• Experienced in the use of MS Office.
• Good at managing time efficiently while being able to multitask and prioritize tasks.
• Strong attention to detail and strong problem-solving skills.
• Good written and oral communication skills (fluent in both Danish and English).
• Good organizational skills and the ability to keep track of tasks in a busy work environment.
• A creative mind with an ability to suggest improvements.